To change font for new mail messages, click the Font button under New mail messages. In the Font dialog, select the Font tab. Then select the font you want from the list under Font, select the font style, size, color, etc. If you want, and then click OK.
Your Outlook inbox can quickly turn into an unmanageable mountain of seemingly ceaseless messages. The further behind you fall and the more mail that piles up, the more likely you are to miss a crucial correspondence. Microsoft graciously makes it relatively simple in Outlook 2016 for Windows to add color and font customizations to message senders, to make sure you never miss an email from your boss or manager, for example. How to customize incoming Outlook messages with color and font. Click the View option from the tabs that run horizontally along the top of your Outlook screen. (It's the fifth tab from the left.). Click View Settings at the top of the View tab.
(It's the second option from the left and looks like two gears.). A box labeled Advanced View Settings: Compact appears. Click to select the Conditional Formatting option. A new box appears, and it shows a list of existing default mail rules, including one for unread messages that automatically bolds unread mail and another for expired mail that marks those messages with strikethrough text. (You can disable the default rules, or any others you may have created, by removing the check marks from the corresponding boxes.). To create a new Outlook mail rule, click the Add button. For this tutorial, we'll create a new rule to change the font style and color of messages from one specific sender, your boss.
(You can also change the actual font and the text size.) In the Name: field, type some descriptive text that will help you remember the purpose of this specific rule. Click Font. Click Color and choose you shade of choice. Click Font style, and then pick the style you want. You then return to the Conditional Formatting box, where you should next click Condition. In the.From.
field type your boss's email address or her name exactly as it appears on messages you receive from the Boss Woman. (It can be a good idea to use the email address instead of the name here, to make sure you enter the right text.). You can further customize this rule using the Search for word(s): and In: fields. For example, if you only want to change the color and font style of message that include the word 'deadline' in the subject line, you could enter 'deadline' in the Search for word(s): field and 'subject field only' in the In: box. Checking the.
Where I am box and choosing one of the following options: the only person on the To line, on the To line with other people or on the CC line with other people lets you set more granular filters for your rules. You can also use the.More Choices.
and Advanced tabs in the Filter box to further customize Outlook mail rules. When you've set all the filter options you want, click OK to confirm them.
Once again, click OK on the Conditional Formatting box. Finally, return to your inbox by clicking OK one more time on the Advanced View Settings: Compact box. From now on, when you receive messages from your boss, and if they meet the various conditions you sent for color-coded messages, those correspondences will stand out in your busy inbox. You can set as many rules as you want, with varying levels of complexity, and they just might save you from a missed deadline — and spare you a potential tongue-lashing or two. For more Outlook tips and tutorials, check out:. This post may contain affiliate links.
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If you are bored with the default email font in Outlook 2016, you can change it based on your preferences. Now this post will show you. Part 1: Change the default font for email messages in Outlook 2016 Step 1: Start your Outlook 2016 app.
Step 2: Click the File tab, and then in the backstage view click the Options. Step 3: After Outlook Options dialog opens, select Mail on the left-side pane, and locate the Compose messages section on the right side. Then click the Stationery and Fonts button at the back of Use stationery to change default fonts and styles, colors, and backgrounds. Step 5: In the Signatures and Stationery dialog, select the Personal Stationery tab, and under the tab you can change the font for email messages. To change font for new mail messages, click the Font button under New mail messages. In the Font dialog, select the Font tab. Then select the font you want from the list under Font, select the font style, size, color, etc.
If you want, and then click OK. Click OK in the Signatures and Stationery dialog, and click OK in the Outlook Options dialog to make the changes take effect. Similarly, you can change the font for replying or forwarding messages, and for composing and reading plain text messages.
Part 2: Change default font for email message list in Outlook 2016 You also can change the default font for the view of message list appearing between the Navigation Pane and Reading Pane. Step 1: Select the View tab and click the View Settings button. Step 2: In the Advanced View Settings dialog, click the Conditional Formatting button. Step 3: In the Conditional Formatting dialog box, select the item such as “Unread messages”, “Unread group headers”, etc. And then click the Font button. Step 4: In the Font dialog, select the font, font style, size, and color as you desire, and click OK. Click OK in the Conditional Formatting dialog, and in the Advanced View Settings dialog to make changes take effect.
Tips: In the Advanced View Settings dialog, you also can click the Other Settings button, and then change the font for column headings and rows displayed in the message list. Then you can view the messages list displays the font as you desire.